CEIR Releases New Report with Insights to Align Exhibit Staffing Resources with Attendee Preferences




DALLAS, 3 October – Today, the Center for Exhibition Industry Research (CEIR) issued a new report from The Role and Value of Face-to-Face Interaction Study Series entitled Exhibition Staff Practice Summaries.

This report provides fresh insight into attendee preferences, who they hope to meet when visiting an exhibit at a business-to-business exhibition as well as the characteristics of exhibit staff that best resonates with them. Exhibitor practices are compared with these preferences, providing a useful industry benchmark tool to assist exhibitors in planning their exhibit staffing approach, providing insights to help exhibitors prioritize where to focus.

This new report is a companion to the last report CEIR released from this series, Purchase Process and Customer Relationships. Results of this earlier report highlight the critical role exhibit staff can play in shaping a positive experience with and image of their companies. That study revealed that the majority of attendees prefer one-on-one interaction with exhibit personnel for face-to-face interaction. It also confirms the face-to-face interaction at exhibitions is very important at specific points in the purchase process.

CEIR Research Director Nancy Drapeau, PRC says, “Attendees regard exhibit staff as the face of the company. It is their chance to engage face-to-face with the people behind an organization and brand. This human interaction gives exhibitors the unique chance to make a powerful connection that can translate into new business for their long-term success; therefore, having staff with the right job functions, level of experience and demeanor is key to positioning an exhibiting organization for success.”
Key findings of note are:

  • One of the top ranked attributes attendees look for in exhibitor staff is knowledge about the company’s product or solution (94 percent).
  • One job function typically represented among exhibit booth staff is well aligned with attendee preferences. It is the sales/marketing job function. Over one-half, 56 percent of attendees, indicate a preference of meeting with exhibit staff working in this capacity while exhibitors on average have marketing staff/sales staff, 30 percent, or management, 27 percent, in their booths.
  • This report does reveal a gap between attendee preferences and exhibitor staffing, an opportunity for exhibitors to seize. One-half of attendees hope to meet research and development staff while only three percent of exhibitors on average make this staff available. This data suggests exhibitors may be missing an opportunity to capture market feedback that could lead to product enhancements or new offerings.

The report provides findings on other exhibit staff characteristics, trends on number of staffing and plans for the near term future. It also evaluates exhibit staff training practices.

The Role and Value of Face-to-Face Interaction study series examines the long-term value of face-to-face marketing and exhibitions in particular in light of major economic fluctuations and the influx of technology and alternative marketing tactics, including digital media. More than 9,000 attendees and 800 exhibitors participated in this initiative. The study was made possible by a grant from the Exhibition Industry Foundation and is available at www.ceir.org.

IAEE members can access the CEIR library and reports at no cost – a benefit of IAEE membership.

About CEIR

CEIR serves to advance the growth, awareness and value of exhibitions and other face-to-face marketing events by producing and delivering knowledge-based research tools that enable stakeholder organizations to enhance their ability to meet current and emerging customer needs, improve their business performance and strengthen their competitive position. For additional information, visit www.ceir.org.


Media Contact:
Susan Brower, CMM, CCP
+1 (972) 687-9207